Receiver of Taxes
(845) 357-5100 x
Fax (845) 357-8730
To request tax information about specific properties, please fax 845-357-8730 or use Tax Status Monitor
Pay Your Taxes Online (only available during tax collection period)
The Tax Office is responsible for the collection of school and property taxes for approximately 30,000 parcels. All powers and duties of this office, as well as collection procedures, are statuary and defined in the New York State Real Property Tax Law.
We welcome any inquires pertaining to collection policies as well as general tax information. We offer our assistance to residents, realtors, lending institutions, title companies, and other entities that may require tax information. The tax roll is available for public inspections.
Our hours are Monday through Friday from 9:00 AM to 5:00 PM. There are additional hours added during the School and Property tax collection periods for the convenience of the taxpayer. Contact the Tax Office for these additional times.
There is also a convenient “Drop Box” for tax payments provided during the collection periods.
Duties of the Office of Receiver of Taxes
The Town of Ramapo is a Town of the first class. Collecting officers in Towns of the first class are known as Receiver of Taxes. This is an appointed position. Before entering upon the duties of the office, it is required that all tax collecting officers take and subscribe the Constitutional oath of office. In addition, an official undertaking or bond, which guarantees the faithful performance of the office, must be executed and filed in the Town Clerk’s office. Once the Receiver has taken the oath and executed the bond, he becomes the insurer and guarantor of all moneys, securities, papers and records that the law provides shall be in his custody.
The Receiver of Taxes collects the General Property Taxes in January. The bills are mailed in early January. The tax bill covers the period of January 1st - December 31st. Payments can be made upon receipt of bill through January 31st without penalty. If they are paid after January 31st , there is a 1% penalty thru February 28th . If they are paid after February 28th, there is a 2% penalty thru March 31st. After March 31st, the Unpaids are turned over to Rockland County Commissioner of Finance.
The Property Tax bill contains levies for the Town, County, Fire District, and any special districts. In addition if village and school bills are unpaid, they will be re-levied on the Property Tax Bill. If a previous owner was receiving an exemption, a pro-rate amount will also appear in the bill which covers the time period that the new property owner enjoyed a previous owner’s exemption to which they were not entitled. Please contact this office if there are any questions regarding the amounts due.
The Town of Ramapo Tax Office also collects school taxes for the East Ramapo and Ramapo Central School Districts. School Tax Bills are mailed in early September. The due date is September 30th , as specified on the bill. After September 30th, a 5% penalty is due until the end of collection, which is usually October 31st. If ending dates fall on a Saturday, Sunday, or a national holiday, it goes to the next business day. All unpaid School bills are turned over to the Rockland County Commissioner of Finance. They may be paid at the County until the re-levy date. After that date, all unpaid school bills are levied on the following Property Tax Bill with a 7% penalty.
Payments made in person can be made by check, cash or Credit Card (Master Card or Visa only) and are accepted in person at the Tax Office which is located at the Ramapo Town Hall. Payments can also be made by mail to: Town Of Ramapo Receiver of Taxes, 237 Route 59, Suffern, NY 10901. Please do NOT send cash through the mail.
To assist our elderly and disabled residents, third party notification of tax bills is offered.
Property owners who are disabled or 65 years of age or older, and own a one, two, or three family home, may designate an adult consenting third party to receive duplicate copies of tax bills and notices of unpaid taxes. In order to receive this service, one must fill out a third party notification form RP-923, which is available in the Tax Office.
Many residents have their taxes escrowed with lending institutions. The Town updates bank codes prior to each billing cycle. It is the lending institution’s responsibility to notify the Town of any additions or deletions of accounts. Many banks contract with Tax Service Organizations (TSOs), which are agencies that service escrow accounts for the banks. These organizations provide us with a larger listing of their customers and their identifying account numbers. The larger organizations do this primarily by computer disc. In the event that a resident received a bill that should have gone to the bank, it is still the responsibility of the resident to forward that bill to their bank that holds their mortgage. If the bill should have gone to the homeowner, but went to the bank, it is the homeowner’s responsibility to know that taxes are due. Please call our office immediately and we will issue you a duplicate bill. The failure to mail a statement or the failure of a property owner to receive a statement will not affect the validity of the taxes or interest prescribed by law. (New York State Real Property Tax Law §922). If you should have received a bill, but have not during the first week of September and January, please contact this office for a duplicate bill.
Frequently asked questions
Q: I never received my bill, or received it late, do I still have to pay the penalty?
A: Yes, the failure to mail a statement or the failure of a property owner to receive a statement will not affect the validity of the taxes or interest prescribed by law (New York State Real Property Tax Law §922). In addition, neither the Receiver of Taxes nor any other official has legal authority to waive statutory penalty charges. These are fixed by the Real Property Tax Law. If they are waived, the collecting officer will be personally responsible. As all records are audited by State examiners, there is absolutely no discretion in this matter. The Constitution and the law of the State mandates the procedure.
Q: If I mail my payment on the due date do I have to pay a penalty?
A: In order to avoid any possibility of delay by mail we suggest that if payment is to be made within the last few days of the month in which due, make certain that you witness a TIMELY OFFICIAL UNITED STATES POSTMARK being affixed to the envelope. Postage meters and foreign postmarks are not acceptable.
New York State Law provides that a municipality cannot waive penalties on Real Estate taxes received after the due date FOR ANY REASON.
Q: Do you accept payment with credit cards?
A: Yes, the Receiver of Taxes is now authorized to accept credit card payment with either Master Card or Visa. These payments cannot be accepted “over the counter”. The taxpayer can use the “Credit Card Application” form supplied with the tax bill or come into the tax office to fill out form.
If you have any questions please contact the Tax Office.
Q: Can I pay my taxes in installments?
A: Yes, you may.
Installment Payment Option Plan: If your total tax is more than $50.00 you have the option of paying your County/Town tax in four installments.
If you elect to pay in installments, a 5% Service Charge will be added to the total tax amount. This charge is collected by the Rockland County Commissioner of Finance.
The first installment is paid to the Town of Ramapo and is due on or before January 31st. Installments 2 through 4 must be paid to the Rockland County Commissioner of Finance, 18 New Hempstead Road, New City, New York 10956. phone (845) 638-5272.
The Rockland County Commissioner of Finance will issue reminder notices at the appropriate time for each installment due date. Only the first payment should be sent to the Town of Ramapo. All remaining payments are to be sent to Rockland County Commissioner of Finance.
Please note: Installment payment option is available only on the County/Town tax bill. Partial payment will not be accepted for the School Tax Bill.
Q: What if my mailing address changes?
A: Address changes must be made in writing. Notify either the Tax Office or the Assessors Office by mail or fax if you wish to change your mailing address.
Q: What if I think there's an error on my tax bill?
A: If you feel there is an error in your tax amount, you must bring it to the attention of the Town of Ramapo Assessor.
If a correction is to be made, a corrected tax bill will be issued ONLY after receipt of signed "Correction to the Tax Roll" documentation from the Rockland County Real Property Tax Dept.
New York State Law prohibits the Receiver of Taxes from making adjustments to the tax bills until approved by that office.
Helpful Hints from the Receiver of Taxes:
If you are to sell your house:
Do not take advantage of the Installment Payment Option: this could cause confusion and problems at the closing and it is very expensive (Service Fee is 5% of total tax bill amount). At closing you will receive credit for unused portion of taxes.
When your mortgage is paid up
In order to make sure you will receive the tax bills prior to the Penalty Period (October for School taxes and February for the County/Town taxes). You must notify the Tax Office in your Town and Village. Send or Fax a copy of the “Satisfaction of Mortgage” letter from your Lender.
VILLAGE TAXES: Each Village bills and collects taxes separately
The Town of Ramapo DOES NOT COLLECT TAXES FOR THE VILLAGES.